Section 8 Contract Administration provides information on processing Housing Assistance Payment (HAP) requests, annual management and occupancy reviews, contract renewals, rent adjustments, and REAC inspections.
For submission of tenant and voucher data to WHEDA use TRACM23434.
HUD has established a
Special Claims process for property owners to get reimbursed for their financial loss due to vacancy, unpaid rent, or other damages.
One year prior to expiration, you need to notify all current residents that the contract will be expiring and that you intend to renew or do not intend to renew. A sample letter can be found in Chapter 11 of the Section 8 Renewal Policy Guidebook.
You must choose one of the six options as described on the HUD Contract Renewal Request Form. Your selection must be submitted 120 days prior to the expiration of your contract.
Rent increases must be requested in writing. Increase types are: budget based, the Annual Adjustment Factor (AAF), or the Operating Cost Adjustment Factor (OCAF). Submission requirements are:
We are required to utilize HUD 9834 Management Review form which is a 25-page questionnaire plus addendums. The areas looked at (taken from the Summary Sheet) are:
Owners/agents should be familiar with the Summary Sheet and Questionnaire.
There are three avenues for contacting REAC.
Attachment 3 is to be copied onto the owner's letterhead (or indicate that they do not have letterhead stationary) and signed by the owner. The owner must sign it. The agent may sign for the owner only when a specific authorization to do so, signed by the owner, accompanies the 'Attachment 3'. The signed form is to be sent to WHEDA.
HUD is still handling some aspects of your development, specifically as the items relate to the mortgage servicing (including reserves). WHEDA's role is to ensure that the developments are in compliance with the Section 8 program and related responsibilities. When in doubt, feel free to contact us and we will be glad to help you.
This process will not change. In most instances reserve requests will still require approval of HUD, Rural Housing Service, and/or your mortgagee.
HUD will continue to process transfers of physical assets.
HUD will continue to handle these approvals.
We need a new Automatic Clearing House (ACH) Agreement completed when bank account information changes. Please allow 30 days for processing the new information.