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  • Procurement

    Find WHEDA bid requests, public hearings and other public requests and notifications here.

    Request for Proposals/Qualifications

    RFB – Single Family Payment Coupon Book

    The Authority is seeking bids from vendors interested in providing the single-family servicing department to send out its annual coupons in mass in the month of February every year.  Included in the mailing are (1) an Automatic Payment Deduction Authorization form, (2) return window envelopes, and (3) the coupon book with the escrow analysis included.  Not every item is included for every loan.  The Authority’s current breakdown for the mass mailing is:

    • 15,000 loan receive items 1-3 as stated above
    • 6,500 loans receive items 1-3, but without the escrow analysis included in the coupon book
    • 6,100 loans receive only the escrow analysis (no payment coupons as they are on automatic deduction)

     The Authority also submits two monthly coupon requests for an average of 500 total coupon books in each month.

     The Authority currently uses Finastra Servicing Director for its servicing system and BMO Harris Bank as the Lockbox Vendor.

     The Authority intends to use the results of this process to award one or more Contracts to provide the products and/or services in this RFB.

     Proposals are due on Wednesday, August 21, 2019 at 2:00 p.m. CT

     Please direct questions to by August 7, 2019 @ 2:00 p.m. CT

    Request for Bids - Single Family Payment Coupon Book

    WHEDA’s procurement practices strive to provide vigilant stewardship of resources, inspire stakeholder confidence through consistent and transparent processes, and ensure the vendor community has access to open and fair competition.

    Competitive Bidding Processes

    For its competitive bidding processes, WHEDA encourages Wisconsin-based businesses, Minority Business Enterprises, Women-Owned Business Enterprises and Disabled Veteran-Owned Business Enterprises to submit quotes and proposals whenever possible. Businesses looking to obtain MBE, WBE and DVB certification can obtain more information through the Wisconsin Department of Administration.

    Competitive bidding is the preferred method for WHEDA to select suppliers of goods and services. WHEDA typically uses the following competitive methods based upon the value and/or type of the goods or services to be purchased and the timeframe on which the goods or services are needed.

    Simplified Bid: At least three quotes from viable vendors shall be obtained when the cost of a good or services is less than $50,000.

    Request for Bid: Most commodity and some service solicitations at or above $50,000 are issued through an RFB. An RFB is used when WHEDA is able to develop clear specifications for the item(s) to be procured.

    Request for Proposal: An RFP is used to solicit proposals for purchases at or above $50,000 where an award cannot be made strictly on specifications or price. Rather than meet detailed and precise specifications, vendors are given an opportunity to propose how they would provide a product or service.

    Request for Qualifications:  From time-to-time, WHEDA may issue an RFQ to evaluate a proposer’s qualifications, costs and potential contract requirements in advance of the need for its services. WHEDA may approve multiple vendors over the term of the RFQ or individually as the need for services arise.

    Vendor Database

    WHEDA’s vendor database is designed to provide potential vendors with WHEDA procurement updates and/or other information.



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  • Nondiscrimination Statement

    WHEDA will not discriminate against any vendor or supplier, or discourage any submission of a proposal or bid or delay any decision for any proposal or bid on the basis of race, color, religion, national origin, sex, sexual preference, marital status, familial status, physical condition, developmental disability, age (provided the applicant has the capacity to contract) or any other prohibited basis.